Long-stay (D) visa

What is long-stay (D) visa?
Who can apply for long-stay (D) visa in Estonian representations in US?
Where it is possible to apply for long-stay (D) visa for travelling to Estonia?
Documents to be submitted upon application for long stay (D) visa
Lodging a visa application and capturing biometric identifiers in Estonian Consulate General in New York
Visa fee
Exceptions (Working Holiday Visa)
Examining of the long-stay (D) visa application and returning passport
Entry requirements
Contesting refusal to issue a visa
Complaints
Additional information for citizens of the Republic of Belarus and the Russian Federation

What is long-stay (D) visa?

A long stay (D) visa is meant for staying in Estonia for more than 90 days in 180 day period. Long stay (D) visa may be issued for the period of stay of up to 365 days within twelve consecutive months and it allows to stay in the whole Schengen Area up to 90 days in any 180 day period. In case of consecutive long-stay visas, the whole period of stay shall not be longer than 548 days within 730 consecutive days.

Back to top

Who can apply for Schengen visa in Estonian representations in US?

  • Citizens and residents of US. Resident status can be confirmed either by valid US residence permit (Green Card) or valid resident visa type A, E, F (with form I-20), G, H, I, J (with form J1) , L, O, R. The US residence permit or visa should be valid at least three months beyond the intended departure from Schengen area.

Consulate General in New York serves citizens and residents of the United States of America who live in following states: Alabama, Arkansas, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, West Virginia, Virginia, Wisconsin and in Washington D.C. Residents of other states must apply for a visa in Estonian Consulate General in San Francisco.

  • Residents of other countries provided that there isn’t Estonian representation, which is handling visa applications in the country where applicant resides. Residents of such countries can apply for Estonian long stay (D) visa in any Estonian representation, including Estonian Consulate General in New York. List on Estonian representations which are handling visa applications can be found here.

Back to top

Where in US it is possible to apply for Estonian long-term (D) visa?

Visa application should be lodged at Estonian Consulate General in New York or in San Francisco. Detailed information about applying for an Estonian long-term (D) visa at Estonian Consulate General in New York is available below.

Back to top

Documents to be submitted upon application for Estonian long-term (D) visa

All applicants must present:

  • travel document (passport). Travel document must be issued within last 10 years, must be valid at least three months beyond the intended departure from Estonia area and must include at least two free pages intended for affixing visas;
  • applicants who aren’t US citizens, but reside in US: valid US residence permit or resident visa type A, E, F, G, H, I, J, L, O, R. F visa holders must present together with visa also the form I-20 with valid travel endorsement.  J visa holders must additionally present form DS-2019 (J1) with valid travel endorsement. Attention! Green card, visa and additional forms must be presented in original together with a copy.
  • other applicants: proof of residence in the country which does not have Estonian representation handling visa application. No proof is required if applicant is a citizen of this country.
  • Estonian long-term (D) visa application form.Form must be filled in on this webpage, printed and signed;
  • one color photo 3.5 x 4.5 cm (1.4” x 1.8”). Photo must meet ICAO requirements and should not be older than six months. Photo must be glued on the visa application from (not stapled!);
  • travel medical insurance which guarantees payment of any costs related to applicant’s medical treatment due to illness or injury during the validity of the visa, in the case of a multiple-stay visa until the expiry of the period of the first planned stay. As a rule, travel medical insurance must be valid for the whole period of requested visa. If applicant will be covered with Estonian health insurance (Haigekassa) after arrival to Estonia, travel medical insurance must cover only the period until Estonian health insurance (Haigekassa) insurance becomes valid. For example – if person applies visa for short-term employment, travel medical insurance must cover travel period and additionally first 14 days of working;
  • documents about financial means. Presenting documents about financial means is not obligatory, but Consulate General suggest to present proof of sufficient financial means, except if visa is applied for short-term employment.

Additionally applicants must present documents related to purpose of stay:

  • Study
    • confirmation of the educational institution about admission of the applicant;
    • exchange student presents also confirmation from local educational institution, where applicant studies;
    • students participating in international program (i.e. Erasmus) present also confirmation from the local coordinator of the program.
  • Short-term employment
    • printout of the confirmation of the registration of the short-term employment.
  • Start-up business
    • printout of the decision of the Startup Committee (you can read more about Startup Committee here).
  • Moving to close relative (visiting family or friends):
    • document proving family relations (birth or marriage certificate, original and copy);
    • if applicant is an adult child who due to his or her health status or disability is unable to cope independently – documents proving his or her health status or disability (original and copy).
  • Visa for teleworking (digital nomad visa)
    • documents proving that the applicant’s work does not depend on location and he/she can use telecommunication technology for performing his/her duties as telework;
    • documents proving that the applicant continues
      • working for an employer registered in a foreign country with whom he/she has a contractual relationship or
      • business activities for a company registered in a foreign country in which he/she has holdings or
      • providing services mainly to customers whose place of business is in a foreign country and with whom he/she has a contractual relationship;
    • documents proving the applicant’s legal income during six months before the submission of the application and showing the size, regularity and sources of the income. Currently the monthly income threshold is 3,504 euros;
    • description of studies and job history (CV).

The following documents can be used as a proof of facts mentioned in first two points above:

    • a written explanation by the applicant regarding the intention to use the visa for teleworking;
    • a written confirmation by the employer stating that it is possible for the applicant to perform their work duties in the form of teleworking;
    • an employment contract or another contract under the law of obligations;
    • a certificate issued by a competent authority of the applicant’s country of location in proof of the payment of state taxes, local taxes or social security contributions mandatory in the applicant’s country of location;
    • a certificate issued by a competent authority of the company’s country of registered office, indicating the name, registered office and area of activity of the company, the applicant’s holdings in the company and details of the legal representatives of the company;
    • a certificate issued by a competent authority of the company’s country of registered office in proof of the payment of state taxes, local taxes or social security contributions mandatory in the company’s country of registered office and on the absence of tax arrears;
    • any other documents.

Back to top

Lodging a visa application and capturing biometric identifiers in Estonian Consulate General in New York

Visa application must be lodged personally, visa application of minor (below 18) is lodged by parent or guardian. Application can be lodged up to six months before start of the trip to Estonia and must be applied not later than 30 days before start of the trip. Appointment must be acquired for lodging application in the Consulate (appointments can be acquired on webpage broneering.mfa.ee). Attention! Every applicant, including minors, must have separate appointment.

At the time of submission of the application, 10 fingerprints of the applicant will be collected. However, where fingerprints have been collected as part of an earlier application less than 59 months before the date of the new application, you do not have to provide your fingerprints.

Applicants below 12 and following applicants are waived for requirement to give fingerprints: persons for whom fingerprinting is physically impossible, head of states and members of national government and members of their official delegation and sovereigns and senior members of royal family when they are invited by Member States’ governments or by international organizations.

Back to top

Visa fee

In Estonian representations in US visa fee is paid in US dollars, for information about amount of the fee in US dollars please visit this webpage.

Visa fee for examining long-term (D) visa application is 100 Euros. Visa fee for children 6-11 years is 40 Euros. Children under 6 years does not pay visa fee.

Following applicants are exempted from paying the visa fee:

  • children below six;
  • a family member of an Estonian citizen or an EU/ EEA citizen who meet the requirements in Directive 2004/38/EU. Please note that the directive shall apply to all Union citizens who move or reside in a Member State other than that of which they are national, and to their family members who accompany or join them;
  • persons invited by Parliament or the Estonian Government;
  • anyone who, by virtue of an international convention, is entitled to a visa free of charge;
  • holders of diplomatic and service passports.

Visa fee can be paid in the Consulate in US Dollars by bank card or in Euros by bank transfer to the bank account of Estonian Ministry of Finance. For more information please visit this webpage.

Back to top

Exceptions

Working Holiday visa for the citizens of Australia and New Zealand

Under the Memorandum of Understanding between the Government of the Republic of Estonia and the Governments of Australia and New Zealand visas are being issued, granting the right to work to 18-30 year old Australian and New Zealand citizens, who may stay in Estonia for up to a year. The work done within that period has to contribute to the main purpose of stay in the country, namely to recreation in Estonia; and those using the opportunity must not work for the same employer longer than three months. The citizens of Australia and New Zealand willing to benefit from the application of those Agreements have to apply for D type visa at the Estonian representation which is handling visa applications.

More information: Australia; New Zealand.

Working Holiday visa for the citizens of Canada

Under the Bilateral Youth Mobility Agreement between Canada and Estonia visas are being issued, granting the right to work to 18-35 year old Canadian citizens, who may stay in Estonia for up to a year. The citizens of Canada willing to benefit from the application of this Agreement have to apply for D type visa at the Estonian representation which is handling visa applications.

More information: Youth mobility agreement.

Back to top

Examining of the long-term (D) visa application and returning the passport

Long-term (D) visa applications is examined within 30 days from the day application was lodged at the Consulate. Applicant can come to collect his or her passport from the Consulate after relevant e-mail notification from the Consulate. If applicant wants to receive passport by mail the prepaid envelope addressed to the applicant must be provided (it is suggested to provide envelope already during lodging the application).

Back to top

Entry requirements

Mere possession of a visa does not confer an automatic right of entry. The holders of visa are requested to present proof that they fulfil the entry conditions at the external border, as provided in the Schengen Border Code. Border guards, for instance, may ask to present return tickets, hotel reservation or the information of the invitee, travel insurance, proof of sufficient means of subsistence. For more information, see also questions about crossing the border on the website of the Police and Border Guard Board.

Back to top

Contesting refusal to issue a visa

Applicant, who was refused to issue a visa, may file an appeal. Appeal can be filed within 30 days as of the date of notification of the decision. Attention! Deadline of filing an appeal should not be restored! For more information about process of appeal please visit website of Estonian Ministry of Foreign Affairs.

In Estonian Consulate General in New York appeal may be filed personally in the Consulate (appointment in our electronic calendar broneering.mfa.ee is needed) or by mail (please visit section Contacts for Consulate’s mailing address). If you file your appeal by mail, please don’t send us your passport, If Consulate needs your passport, we will inform you about it additionally. Attention! If appeal is filed by mail, the date of arrival of the application is working day following the day when appeal reached the Consulate or the date when state fee has arrived to the bank account of the Ministry of Finance in Estonia, if it is later.

State fee for examining the appeal (80 Euros) can be paid in the Consulate by credit card or if application is filed by mail in Euros to the account of Estonian Ministry of Foreign Affairs. For more information please visit this website.

Application to contest decision of refusal to issue visa is examined within 15 days.

Back to top

Complaints

Visa applicants may submit complaints about the conduct of the consulate staff, the external service provider or the visa application process.

A complaint can be submitted to the consular department of the Ministry of Foreign Affairs by e-mail: [email protected].

Back to top

Additional information for citizens of the Republic of Belarus and the Russian Federation

Citizens of the Russian Federation

On 11 August 2022, the Government of the Republic of Estonia approved a sanction imposing a restriction on citizens of the Russian Federation applying for an Estonian visa. The visa restriction applies to all types of visas and purposes of travel, except for those Russian citizens who are:

visiting a spouse, who is an Estonian citizen residing in Estonia or a person residing in Estonian on the basis of Estonian long-term residence permit;

  • visiting a relative in the direct descending or ascending line who is an Estonian citizen residing in Estonia or a person residing in Estonia on the basis of Estonian long-term residence permit;
  • visiting an Estonian citizen residing in Estonia or a person residing in Estonia on the basis of Estonian long-term residence permit and with whom they raise a minor child;
  • employees of a diplomatic mission or consular post in Estonia and their family members;
  • directly involved in the international carriage of goods and passengers;
  • persons enjoying the right of free movement under European Union law (EU citizens family members) and
  • whose entry into Estonia is necessary for humanitarian reasons (e.g. funerals).

The sanction will come into effect on 18 August, which means that only Russian citizens listed above can apply for a visa from that date. Russian citizens, who want to apply for a visa as an exception, must together with their application present documents proving that they are eligible for one or several exceptions.

Citizens of the Republic of Belarus

On April 8th, the Government of the Republic of Estonia issued regulation which imposes international sanctions to citizens of the Republic of Belarus who are applying for a visa for employment or entrepreneurship (including Startup entrepreneurship and Remote working). According to this regulation no visas for employment or for entrepreneurship for citizens of the Republic of Belarus are issued until further notice.

Back to top